How do you handle the paperwork on your appliances? You start with an invoice, then a receipt for payment. With your appliance you get a warranty card, a use and care manual, and maybe even more.
This paperwork is something that you probably want to keep. Do you just put all this in a random drawer, or do you file it away carefully? Today, we have the opportunity to save this material electronically. You can save a lot of time sorting through drawers and folders for this information when you can easily look it up on your computer, on your tablet, or even on your smart phone.
Here’s what I recommend. You can archive all of this material on your computer and save it in the “cloud” so that is accessible at any time from any device. There are various ways to do this including free options such as Google Docs, or my favorite paid program Evernote.
Whatever you choose, here are some tips for making the switch to electronic archiving of your appliance documents.
- Appliance use and care manuals. Uploading manuals page by page into an electronic data base is a lot of work and a lot of time. Instead, you can download the files direct from the manufacturer’s website. They’re likely to come in pdf files which can be used by everyone. Download them into a folder titled Appliances so that you can access them easily.
- Warranty Cards. If you’re the kind of person who religiously mails in all your warranty cards to register your appliances I congratulate you. You are in the minority. Of course, your warranty is valid whether you send in the card or not. Whether you do send in your warranty card or not, I recommend that you take a photo of your card on your phone and download it into the Appliance folder that you set up in (1.) above.
- Receipts, Invoices, appliance repair records, and any other important information you can think of related to your appliances should also be saved. Just scan into your computer or take a photo of the document and save the jpg. I’d even archive the business card of the sales associate or repairman for my appliances.
You can search for your document by any category you have created such as Appliances, Refrigerator, Washer, and etc. In Evernote I can even search by specific terms within the document (even text in photos) such as ice maker or water filter.
Even if you can’t search on specific words, you’ve got these documents in a folder. So if you wanted to get the manufacturer recommendations for cleaning your dryer duct you could easily find that category on your computer by looking for the Dryer use and care manual in the Appliance folder on your computer.
Once you start organizing your appliance manuals, documents, and records this way, you’ll be so pleased with the results, you’ll want to start doing the same type of record keeping for your vehicles, your tools, or hobby equipment (photography gear). For information on purchasing major appliances, floor covering, window treatments, and more be sure to contact Arizona Wholesale at one of their three convenient locations.